What is HIPAA

HIPAA (Health Insurance Portability and Accountability Act) was enacted under the leadership of President Bill Clinton in 1996. The law focuses on the continued progress on healthcare reforms in America and seeks to simplify the administration of healthcare information.
It also aims to combat waste, fraud and abuse in health insurance and healthcare practices.

Some vital implications of HIPAA include:

• Mandates standard formats for the most common transactions between healthcare organizations.
• Requires healthcare organizations to completely rethink the manner in which they protect the security and privacy of patients and consumers by safeguarding their information.
• Many healthcare organizations will need to undergo a replacement or substantially change their current systems and processes.

HIPAA Compliance At Acroseas

Acroseas strongly believes in and supports the need for patient privacy and security. Acroseas adheres to all the changing regulations like HIPAA and seeks to participate in improving healthcare practices across the industry. The changes required are brought about by policy measures, process controls and technological upgrades.

The Acroseas’ Commitment To HIPAA
As a provider of services to the medical industry, Acroseas has drawn out a charter containing the steps to be followed to comply with HIPAA regulations at every step and with every process for all its employees. At the time of joining the organization the employees are subjected to sessions on HIPAA compliance and the changing HIPAA regulations. All Acroseas employees are mandated to stay updated with HIPAA security and privacy norms through the annual training sessions. The training course is not only for the transcriptionists, analysts or the operation staff, but also for the management team and other technical professionals. Over and above, all the employees are made to sign a non-disclosure agreement at the time of joining the organization, pledging their commitment to security of clients’ information.

Security Tools

HIPAA security compliance rules are enforced in the development and installation of all Acroseas applications. This ensures reasonable maintenance of appropriate administrative, technical and physical safeguards for the integrity and confidentiality of all records that Acroseas receives or processes for our customers. Acroseas hosts a state-of-the-art infrastructure which plays a key role in maintaining data security and client confidentiality. A Unified Threat Management (UTM) system coupled with firewall and SSL and IPSec VPN mechanism ensures an absolute secure environment. A secure 256-bit encrypted, SSL certified FTP makes sure that client information is secure.

Data Protection And Confidentiality

Most medical records and other individually identified health information falls within the purview of HIPAA safeguard regulations. The information can be electronically transmitted, created or received by covered healthcare entities.
HIPAA protects individually identifiable health information which relates to the past, present, or future physical or mental health condition of an individual.
All the employees of Acroseas are expected to comply with all the respective state and federal laws maintaining confidentiality of patient records. Acroseas complies with all laws that govern electronic data delivery to its clients by taking maximum precautions to honor our commitment to information security and confidentiality.

Availability Of Records

Acroseas adheres to the instructions of the clients with regards to the amount of time that they wish us to store their records. Acroseas stores the records as per the clients’ specifications, or at least for one year. The records are made available at all times on demand , and a register of entries is maintained for every transaction.
Acroseas pledges its support to each of its clients and business associates through efficient service delivery backed by information security and confidentiality of patient records.

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